PRIVACY POLICY


This Privacy Policy explains how we process personal data in connection with our website and the event “AI Creator Day.”
We treat personal data confidentially and in accordance with the Swiss Federal Act on Data Protection (FADP, revFADP)
and, where applicable, other relevant data protection regulations.

 

1. Controller

SAE Institute Zürich
Buckhauserstrasse 24
CH-8048 Zurich
Switzerland

Phone: +41 44 200 12 12
Email: info@ai-creator-day.ch

Commercial Register No.: CH-020.3.006.019-0

Data Protection Contact:
Email: info@ai-creator-day.ch

 

2. Categories of Personal Data and Purpose of Processing

We process personal data in particular for the following purposes:

  • Operation and security of the website (e.g. technical provision, error analysis, prevention of misuse)
  • Communication (contact inquiries, organizational event communication)
  • Ticketing and event management (ticket purchase, payment processing, participant administration, admission control, invoicing)
  • Newsletter and direct communication (registration, distribution, performance analysis, unsubscription)
  • Web analytics and optimization (in particular via Google Analytics)
  • Legal enforcement and compliance (e.g. assertion or defense of claims)

Depending on usage, the following categories of personal data may be processed:

  • Master data (first name, last name)
  • Contact data (email address, telephone number)
  • Booking/transaction data (ticket category, billing data, payment status; payment data is generally processed by the payment service provider)
  • Usage and device data (IP address, browser type, operating system, referrer, timestamps, click paths)
  • Communication content (contact forms/emails)
 

Depending on the context, processing is based in particular on:

  • The necessity for entering into or performing a contract (e.g. ticket purchase, event organization)
  • Our overriding legitimate interests (e.g. secure website operation, optimization, fraud prevention)
  • Your consent, where required (e.g. newsletter subscription, certain cookies/tracking tools depending on consent setup)
 

4. Hosting and Server Log Files

Our website is hosted by a hosting provider. When accessing the website, technical data may be recorded in server log files
(e.g. IP address, date/time, accessed pages, browser information).

Purpose: Technical provision, system stability, security, and error analysis.

Retention period: Generally only as long as necessary for operation, security, and analysis, unless longer
retention is required for security or evidentiary purposes.

 

5. Cookies and Consent Management

We use cookies and similar technologies. These may be technically necessary or used for analytics/marketing purposes.

Where a cookie consent tool is implemented, you may adjust your settings at any time via the relevant cookie preferences.

Please note: You may also restrict or delete cookies in your browser settings. This may limit website functionality.

 

6. Web Analytics with Google Analytics (GA4)

We use Google Analytics 4, a web analytics service provided by Google Ireland Limited (Gordon House, Barrow Street, Dublin 4, Ireland)
and, depending on data flow, affiliated companies (e.g. Google LLC, USA).

Purpose: Analysis of website usage, generation of reports, and improvement of content, performance, and user experience.

Typical data processed:

  • Interaction data (page views, events, clicks)
  • Device/browser information
  • Approximate location data (derived)
  • IP address (generally shortened by Google or processed only as technically necessary; GA4 is event-based rather than relying on traditional IP logs)

International data transfers: Data may be transferred to the United States or other countries. Such countries may not provide a level of
data protection equivalent to Switzerland. Where required, we rely on appropriate safeguards (e.g. contractual guarantees/standard contractual clauses)
and additional protective measures where available.

Consent and withdrawal: Google Analytics is only activated after your consent via the cookie banner, where technically implemented.
You may withdraw your consent at any time via the cookie settings.

 

7. Newsletter

If you subscribe to our newsletter, we process your email address and, where provided, your first and last name.

Purpose: Distribution of event information, program updates, ticketing details, and related content.

Double opt-in: Where implemented, you will receive a confirmation email after registration.

The newsletter may be sent via a service provider acting as a data processor.

Performance measurement: Depending on the tool used, newsletters may include performance analysis (e.g. open and click rates)
to optimize content.

Unsubscription: You may unsubscribe at any time via the unsubscribe link in each email or by contacting
info@ai-creator-day.ch.

 

8. Ticketing Tools and Payment Processing

For ticket purchases and event administration, we may use a ticketing system. Depending on the provider, the following personal data may be processed:
name, email address, ticket details, billing data, check-in/admission status.

Purpose: Contract performance (ticket sales), payment and invoicing processes, participant management, admission control, and support.

Payments are generally processed via a payment service provider. Payment data is typically processed directly by the payment provider; we usually receive
only status and reference information.

Retention period: Booking and billing data are retained in accordance with statutory retention obligations
(typically up to 10 years depending on the nature of the documents). Participant and check-in data are retained only as long as necessary for the
organization and follow-up of the event, unless legal obligations require longer retention.

 

9. Contact (Form/Email)

If you contact us, we process the information you provide (e.g. name, email address, content of the message) in order to respond to your inquiry.

Contact: info@ai-creator-day.ch |
Phone: +41 44 200 12 12

 

10. Recipients and Data Processors

Personal data is only disclosed where necessary, for example to:

  • Hosting providers
  • Newsletter service providers
  • Ticketing and payment service providers
  • IT/support service providers
  • Authorities or courts where legally required or for legal enforcement purposes

Where third parties process data on our behalf, this is carried out under contractual data processing agreements.

 

11. International Data Transfers

Personal data may be processed outside Switzerland, particularly via Google, newsletter providers, or ticketing providers (e.g. EU/USA).
Where the level of protection is not deemed adequate, we implement appropriate safeguards (e.g. contractual guarantees and
technical/organizational measures).

 

12. Data Security

We implement appropriate technical and organizational security measures to protect personal data against loss, unauthorized access, misuse,
or alteration (e.g. access controls, encryption, backups, role and permission management). Absolute security cannot be guaranteed in online environments.

 

13. Your Rights

Under applicable data protection law, you have in particular the following rights:

  • To request information about whether and which personal data we process
  • To request correction of inaccurate data
  • To request deletion or restriction of processing where no statutory retention obligations apply
  • To object to certain processing activities, particularly for direct marketing (newsletter at any time)
  • To request data portability, where applicable

Requests may be addressed to: info@ai-creator-day.ch

You also have the right to lodge a complaint with the competent supervisory authority (in Switzerland: Federal Data Protection and Information Commissioner – FDPIC).

 

14. Amendments

We reserve the right to amend this Privacy Policy at any time (e.g. due to new tools or legal changes).
The version published on the website shall apply.

Zurich, 28 February 2026